In an effort to maintain accurate documentation, the Social Security Administration (SSA) has started to notify employers if information reported on an employee’s W-2 form does not match the SSA’s records.
Sean Hanagan of Jackson Lewis P.C. notes that:
A mismatch does not necessarily mean that there is any wrongdoing. It can be caused by an administrative error: numbers can be reversed, names might be misspelled or changed, for instance, due to marriage. But once a letter is received, in determining how to respond, employers find themselves caught between agencies.
The information is also used by U.S. Immigration and Customs Enforcement (ICE) to ensure compliance with employment verification laws, as well as to ensure that employers are “not discriminating on the basis of citizenship, nationality or by pursuing unfair documentary practices”.
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The information included in this blog post originally appeared in an article from JD Supra on December 17, 2018, written by Sean Hanagan of Jackson Lewis P.C.