W-2 and Medicare Part D Deadlines

As outlined in IRS Notice 2012-09, “unless subject to an exemption, employers must report the aggregate cost of employer-sponsored health coverage provided in 2017 on their employees’ Form W-2”. All Part D-eligible employees, dependents, spouses, and retirees enrolled in group health plans should be notified if the coverage was “creditable”. The deadlines are as follows:

(1) Within 60 days after the beginning date of the plan year for which disclosure is provided;

(2) Within 30 days after termination of the prescription drug plan; and

(3) Within 30 days after any change in creditable status of the prescription drug plan.

Additionally, employers are required to provide “detailed information to CMS including but not limited to, the name of the entity offering coverage, whether the entity has any subsidiaries, the number of benefit options offered, the creditable coverage status of the options offered, the period covered by the Disclosure to CMS Form, the number of Part D eligible individuals, the date of the notice of creditable coverage, and any change in creditable coverage status.”

For more information on these deadlines, please click here.


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